Office Assistant (Admissions Office)

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We are seeking an Office Assistant who will provide general clerical and administrative support to the assigned office or department.


Specific Duties & Responsibilities

  • Maintain calendar and schedule appointments and meetings.
  • Complete various requests for office supplies and equipment.
  • Assist with preparation of correspondence, manuscripts, and grant proposals.
  • Type, format, edit, and proof materials and communications.
  • Support the coordination and execution of special events.
  • Make routine travel and hotel accommodations.
  • Organize and maintain paper and electronic files.
  • Perform data entry.
  • Open, sort and screen mail.
  • Support and organize various office activities and/or priorities.
  • Collect documents and scan physical documents into digital formats.
  • Resolve inquiries and advise on university procedures as needed.
  • Greet and assist visitors and customers.
  • Answer telephone, screen and assist callers, and relay messages.
  • Other duties as assigned.


Minimum Qualifications
  • High school diploma or graduation equivalent.
  • Six months of related experience.
  • Additional education may substitute for required experience and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.


Preferred Qualifications


Technical Qualifications & Specialized Certifications

  • Some experience with Microsoft Office programs including Outlook, Word, Excel and PowerPoint.

Technical Skills & Expected Level of Proficiency

  • Calendar Management - Developing
  • Customer Service - Developing
  • Data Entry - Developing
  • Electronic Office Tools - Developing
  • Event Coordination - Developing
  • Office Procedures - Developing
  • Oral and Written Communications - Developing
  • Record Keeping - Developing

The core technical skills listed are most essential; additional technical skills may be required based on specific division or department needs.

 

 

Classified Title: Office Assistant 
Job Posting Titl e (Working Title): Office Assistant (Admissions Office)   
Role/Level/Range: ATO 37.5/02/OC  
Starting Salary Range: $15.70 - $25.25 HRLY ($16,000 targeted; Commensurate w/exp.) 
Employee group: Casual / On Call 
Schedule : Monday - Friday (Up to 15 hours per week) 
FLSA Status: Non-Exempt 
Location : Remote in Baltimore, MD
Department name: Admissions Office of   
Personnel area: School of Nursing 

 

 

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