Marketing Assistant, Entertainment & Culture

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UTA’s Entertainment & Culture Marketing (E&CM) European department is seeking an Assistant. Candidates must have the ability to proactively function under tight deadlines in a fast-paced working environment and experience managing daily schedules/calendars, conduct research, create presentations and support with the tracking and delivery of products to productions. Qualified candidates must have precise, detailed-oriented organisational skills, as well as excellent communication and writing abilities. A passion for entertainment and marketing are a must.



The ideal candidate will have experience and a genuine passion for the worlds of marketing and entertainment, consume TV shows and movies and will be an active user of multiple social platforms. The European office is a small team within the larger UTA business within, so there will be plenty of multi-tasking and the opportunity to grow quickly. This is a great opportunity for an energetic self-starter looking to take their career to the next level in the entertainment industry.



What You’ll Do:



Your responsibilities will include, but not be limited to:

- Manage phone, calendar, and research for meetings; make reservations; schedule virtual meetings and calls, internally and externally

- Maintaining spreadsheets, and drafting correspondences

- Identify opportunities in entertainment landscape for our existing and new clients

- Acting as an internal liaison between all level cross-functional teams and external clients & partners

- Coordinating travel arrangements and itineraries, both domestically and internationally, along with expense reports for review and submit to accounting for approval

- Work with the team to conduct research and create visually engaging presentations

- Assisting with events

- Tracking and reviewing contracts, client calendars and payments through a series of detailed grids

- View & track TV and film editorial content for prop and product placement integrations

- Liaise with film and TV production companies, sending out prop rosters and placing orders for productions for brand’s products; ensuring all product sent is returned in a timely manner



What You’ll Need:

- Minimum 1 years’ experience, a plus if working in an assistant capacity

- Bachelor’s degree strongly preferred but not required

- Experience with an entertainment company or advertising agency preferred

- Highly professional with excellent judgement

- Strong ability to liaise with clients, senior-level executives, and colleagues

- Can-do, positive attitude and willing to “go the extra mile”

- Capable of managing several projects simultaneously

- Ability to thrive in a fast-paced, highly intense client service work environment

- Highly proficient technical skills with Microsoft Office suite (Excel, Word, PowerPoint, Keynote) as well as Google Drive (Slides, Docs, Sheets, Google Meet).

- Familiarity with video conferencing systems (Zoom, Slack, Concur, and Workday)

- Team player

- Knowledge and curiosity for key players throughout the entertainment industry

- Understanding of UTA's Client Roster Reference: ECNJOBID-104-23-211-72 in the application

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